Scheduling is best practiced when it is done regularly; for instance, at the beginning of the week or month. When you schedule your activities you may want to follow some steps which would serve as helpful pointers to help you get organized:
Begin your planner by specifying the schedule and the amount of time you will allot for the task. Of course this will vary with the kind of and requirements for the task and with the objectives and goals you have set.
After that, you need to identify the necessary actions and steps that you think you will need for the successful completion of the task. This enumeration of actions and steps will serve as an outlined guide for you so that when you are already working on the task you will not literally get lost and confused on what you will do next. In addition, this outline of steps and actions will help you work conveniently.
One good feature of schedule preparation is its quality of being flexible. Once you are done outlining the steps and actions, go over your to-do-list and make the necessary adjustments if you think they are necessary. You can add more time for one task or chip off a small amount from it. You can change the date you have identified and so on, to fit your needs.
More importantly, do not forget to schedule in the bigger, inevitable and most important tasks first. They should be placed in the top order of your to-do-list and the less important tasks should follow. This set-up will help you experience less stress as you work on the tasks because you will start in the right manner. As you work on the most important down to the less important tasks you will notice an increase in satisfaction, pride and fulfillment as you go down the ladder; that is, as you accomplish the things in your well-prepared list.
However, do not forget to allot some time for interruptions and emergency. You will not be told when emergency cases or intermissions will turn up so you better indicate some space in your schedule. Thus, the best thing that you can do is to prepare for it especially if you have an unpredictable work where unpredictable circumstances show up. By indicating some time for such restraints, you and your schedule are being adjustable to meet the needs of the time and respond to them as they show up. You call this kind of time in your schedule as “contingency time.”
Then, after indicating the contingency time what remains is the working time, the time that you have specified to work on the tasks and meet your priorities and goals.
Lastly, give your schedule a final review by going through it thoroughly. Examine the objectives, priorities and time you designated. If you are not satisfied then revise and adjust. If you are already contented, then you have now a schedule to follow.